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Invoice template for virtual assistants.

Hourly support, retainers, ad-hoc tasks - VA invoices need to show exactly what time went where. This template keeps it tidy and easy to approve.

YOUR NAME / VIRTUAL ASSISTANCE your@email.com - your phone INVOICE #0001 Date: [date] Due: [date - net 14] BILL TO Client name client@email.com ──────────────────────────────────────────────── DESCRIPTION AMOUNT Admin support - 20h $600.00 Inbox & calendar management $300.00 Travel booking $120.00 ──────────────────────────────────────────────── TOTAL DUE $1,020.00 PAYMENT Pay by card: [your payment link] TERMS Payment due within 14 days. Overdue invoices accrue 1.5%/month.

Tip: Track your hours as you go so the invoice writes itself at month-end - and clients trust an itemized total.

This is the same clean layout as our freelance invoice template, pre-filled with the lines virtual assistants bill for. Not sure what belongs on an invoice? Read what to put on an invoice.

Should VAs bill hourly or by retainer?

Retainers (a set number of hours per month) give you predictable income and clients predictable cost. Bill overage hours as a separate line so nothing is a surprise.

How do virtual assistants get paid faster?

Send the invoice the day you finish, include a one-tap payment link, and state clear terms with a late fee. GigPaper adds all three automatically and chases overdue invoices for you, so you are not the one following up.

Send your invoice in 30 seconds.

GigPaper builds the invoice, adds your payment link and terms, and sends it as a tap-to-pay link your client never makes an account for. 30 days free, no card.

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